Respond to Every New Client Inquiry Within Minutes, Not the Next Morning
We build and deploy a done-for-you AI intake system that responds to new inquiries immediately, gathers basic matter information, and books the initial consultation — across business hours and after.
“The first thing a potential client notices is how fast we got back to them. That's now our edge — and we didn't have to hire anyone to make it happen.”
If you run a small to mid-sized law firm, this situation is not theoretical:
A potential personal injury client submits a contact form at 10 PM on a Friday. Your intake coordinator sees it Monday morning. The prospect retained another firm over the weekend.
After-hours call inquiries go to voicemail. Some callers leave a message. Many don't call back, and those that do use different contact info — creating confusion in your intake log.
Your intake coordinator handles initial calls, screens for case type, schedules consultations, sends retention paperwork reminders, and follows up on no-shows — all manually, all day.
During a trial week or when an associate is out, intake follow-up is the first thing that gets deprioritized. Leads from that period are rarely recovered.
Consultation no-shows are common. There's no automated reminder system, so the first the client hears from you after scheduling is when your paralegal calls them the morning of.
Leads from your website, referral network, and legal directories come through different channels with no unified process for capturing and responding consistently.
You know missed or slow intake responses cost you signed cases, but there's no structured system in place without hiring additional admin.
How Your AI Client Intake System Works
Deployed in 7 business days. Runs automatically after that.
A potential client reaches out — day or night
Evening submissions, weekend inquiries, referrals that come in after hours — all receive a professional response the same night, not the following business morning.
We screen the matter before attorney time is spent
Service area, case type, urgency, and jurisdiction — gathered conversationally before the consultation. Your attorneys arrive prepared, not starting from zero.
The consultation gets booked without coordinator involvement
Qualified inquiries schedule directly from your attorney's calendar. Reminders go out automatically before the appointment.
Everything gets logged for your coordinator to review
A structured morning summary of all inquiries, consultations booked, and items flagged for manual review — delivered to whoever needs to see it.
Why business owners choose this over building it themselves
This is a fully deployed service — not a software subscription you have to configure, learn, or manage.
Strictly Intake and Admin Scope
The system handles contact response, information gathering, and scheduling. No legal guidance, no case assessment, no representation on behalf of your firm — enforced at the system level.
After-Hours Intake Coverage
Most legal inquiries happen outside business hours — evenings, weekends, following accidents or life events. The system responds at the same quality and speed at 11 PM as at 10 AM.
Practice Area Tuning
A personal injury inquiry is handled differently from a family law consultation request. Intake questions, response framing, and escalation logic are tailored to your specific practice areas.
Human Escalation for Sensitive Matters
Urgent situations, emotionally sensitive inquiries, and anything requiring immediate human judgment are flagged and routed to a team member rather than processed through the standard flow.
Intake Audit Trail
Every inquiry, message exchange, and booking is logged with full detail. If a potential client references earlier conversations during onboarding, your team can review the record exactly.
Done-For-You Build
You review and approve the intake flow before launch. We build the qualification dialogue, message sequences, and calendar integration around your practice areas.
Is this right for your business?
Read through both columns. If the first one sounds like you, we should talk.
This is for you if
- Receive consistent inbound inquiries from website forms, directories, or referrals
- Operate in practice areas with a clear intake and consultation process
- Have 1 to 10 attorneys and an intake workload that regularly creates bottlenecks
- Know that slow or missed intake responses have cost you signed cases
This is not for you if
- Firms looking for case management software or legal research tools
- Matters requiring emergency legal representation where scheduled intake isn't appropriate
- Firms wanting self-managed DIY automation software
Setup starts at $1,500. Monthly operation from $297. Scope confirmed on your call.
New client onboarding is limited each month to ensure each deployment is properly configured.
Book A Free System DemoThe system uses a conversational AI agent configured around your intake criteria — your practice areas, jurisdiction, consultation process, and firm tone. It follows a defined intake flow: acknowledge the inquiry, gather basic matter information, assess against your criteria, and book the consultation or escalate to a coordinator.
The system is positioned and configured strictly as intake and scheduling automation. It does not provide legal advice, assess case merit, or create any form of attorney-client relationship. We review the intake workflow during onboarding to ensure it operates within appropriate parameters for your practice.
No. It handles the initial response and basic information gathering so your intake team focuses on consultations and the in-depth intake process rather than chasing initial inquiries and doing manual follow-up calls.
Most firm deployments are live within 5 to 7 business days. Onboarding starts with a 60-minute call where we map your practice areas, intake criteria, and calendar process. We build and test before going live.
The system connects with Google Calendar, Calendly, Clio, Lawmatics, MyCase, standard website contact forms, and SMS-enabled business numbers. Additional integrations are reviewed during onboarding.
No. This is an enforced constraint at the system configuration level. The AI does not evaluate case strength, predict outcomes, recommend legal strategies, or make any statements that could be construed as legal guidance.
The agent infrastructure runs on OpenClaw, which handles message routing, tool integrations, session management, and audit logging. It is built for business operations automation.
Every Missed Intake Response Is a Case You Will Never Know You Lost
The potential client who submitted your form at 9 PM, called another firm the next morning, and signed a retainer before you ever called back — that case exists. It just didn't go to your firm. This system changes how reliably your firm captures the inquiries that are already coming to you and converts them into scheduled consultations.
30 minutes. No obligation. No pitch deck required.